Compliance for Schools

Compliance for Schools

Compliance for Schools

All the educational institutions, be it schools, colleges, universities etc. form the backbone of any economy or country. Without an effective and robust education system, an economy will face severe problems in the future. Managing this sector seems like a very simple task. But being engaged or employed in or running an educational institution is not bereft of the due and mandatory compliance requirements and rules that it has to cater and adhere to. Nowadays running an educational institution is almost as complicated as running a small town or a city. With the expanding range of various complex central, state and local regulations, it is high time now that educational institutions also start taking care regarding the various compliance requirements that they have to maintain else they stand a risk of being counted among the institutions that are non-compliant and might be forced to shut-down.

For an education institution to be compliant it will have to follow various things, firstly, it should have a proper document listing out the policies and procedures that the institution has to comply with. It has to maintain proper standards of compliance which will reflect the institution’s commitment to compliance. This should be done with the size and structure of the institution in mind. After this, it should develop a programming oversight of the compliances and appoint a compliance officer to ensure that the standards of compliance are met. After this, the institution should take steps to ensure that the people of the institution are trained and educated regarding the compliance requirements of the particular college, university or school. It does this by stating that the Responsible Persons of a school must have in place and implement policies and procedures that describe their school's:

  1. legal compliance process to facilitate the school's compliance with all relevant legislation and reduce any risk of non-compliance; and
  2. risk management framework or plan for developing, implementing and reviewing risk management strategies in relation to strategic direction, governance, operations and finance and the associated risk register.
These are the following rules the management shall follow while mapping out the compliance procedure:
  1. The relationship between compliance and governance, risk, audit, legal, environment and health and safety.
  2. Clear definition of the scope of the compliance management system i.e. does it include compliance with organisational policies and contractual obligations, as well as legal obligations.
  3. An improvement to the link between risk and compliance, so that compliance risks are clearly identified and effective controls implemented.
  4. The strengthening of principles of transparency and effective management reporting.
  5. The development of a healthy culture of compliance and compliance behaviours.
  6. Non-government schools are heavily regulated. Not only do most schools need to comply with a detailed set of registration guidelines, against which they are assessed, they are also subject to multiple other legal obligations, not the least being including workplace safety and privacy. These two regulatory regimes have both been recently amended with the regulators being granted 'teeth' to apply to those organisations that don't comply, thus heightening the issue of compliance for schools.
These are the compliance checklist that a school has to follow:        
S. No.Safety IndicatorSafety Standard and Compliance Source
1.Infrastructure SafetySafety Security Audit of the Premise


Building Certification


Compound Wall or Temporary Fencing


Light and Ventilation


Electricity


Fire Safety


Transformer, Generator


Drains, Sumps, Borewell, Overhead Tanks


Waste Disposal and Garbage Segregation


Furniture 


Kitchen


Drinking-Water


Toilets 


Sports Room and Premises; Swimming Pool


Auditorium and Gymnasiums 


Laboratories


Elevators (if any) 


Disability Access 


CCTV Access Control


ID Cards


Public Address and Announcement Systems 


Mandatory Signage School must Display
2. Health ChecklistFirst Aid Kit


Medical Assistance 


Medical Room 


Medical Policy/Crisis Management


Ambulance Services


Health Check-up and Health Records 


Mid-day meal of good quality is served under the supervision of a teacher or a staff.


Nutrition


Health-Education to Students


Health Club


Disability 
3.TransportationFitness Certificate


Bus Safety Features


Driver and Attendant Qualification


Adult Supervision


CCTV & GPS 


Other Safety Features


Private Transport


Auto Rickshaws
4.Student Protection Mechanism ChecklistStudent/Child Protection Policy


Student/Child Protection Officer


Student or Child Protection Committee/Safety Advisory Committee 


School Monitoring Committee or Parents Teacher Association


Children or Student Forum


Confidentiality 


Training


Third-Party Vendors


Recruitment 


Staff Code of Conduct


External Support Systems


Child Safety Posters


Suggestion/Complaint Box


The Child Safety Checklist Review and Assessment 


Use of School Premises


Identification of High-Risk Areas


Daily Checks


Building Checks


Out of Routine Departure


Parent/Guardian Contact Data


Special Needs Training


Special Needs Supervision


Physical Instructor


Educational Trips
5.Personal, Social, Emotional and Sexual Safety ChecklistStudent Protection policy


Students Code of conduct (Behavioural Guidelines)


Life Skill Training


Social, Emotional & Sexual Safety Training


Corporeal Punishment


Bullying


Disability & Special Needs Inclusion


Special Learning Assistance


Counselling


Student Participation


Student Absenteeism
6.Reporting and Response Mechanism ChecklistReporting Procedure


Child Sensitive Enquiry


Sexual Offences/Incident


Child /Student Protection Committee/Safety Committee involvement


Abuse or Safety Violation That Are Not Cognizable Offences


Student Support Mechanisms
7. Emergency Preparedness and Disaster Management ChecklistEmergency Preparedness Plan


School Disaster Response Team


Training


Common Vocabulary


Up-to-Date Map of The School Facility


Fire Safety & Extinguishers


Cpr and First-Aid Classes Trauma and Post-Disaster Interventions


Audits & Risk Assessments
8.Cyber Safety ChecklistCyber Safety Policy


Access


Parental Involvement


Student Training and Workshops


Cyber Reporting


Parents and Teachers Training and Workshops